ARTICLE I - MISSION
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The mission of the Department of Public Safety Labor/Management Committee (LMC) is to enhance the relationship and communication between the Union & Employer and build a mutual respect for the betterment of our department.
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ARTICLE II - REPRESENTATIVES
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The number of LMC members shall be governed by the applicable AFSCME agreement(s).
The DPS Commissioner shall select the management members and alternates.
AFSCME leadership shall select the labor members and alternates who serve on the committee.
Membership should reflect the divergent divisions within DPS, provided, however, the AFSCME business agent and DPS Labor Relations Manager shall serve as standing members.
Alternates will be designated as appropriate and will have full status with as many representatives that is decided upon by the union from labor and with as many representatives that is decided from management.
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ARTICLE III - OFFICERS
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Committee Co-Chairs shall be elected by committee members. Only current committee members are eligible for a Co-Chair position. One Co-Chair must be from labor; one Co-Chair must be from management. Officers will be nominated by their respective parties (management or labor) and approved by consensus of the LMC.
The term of a Co-Chair position shall be two years. Terms commence on January 1 and end on December 31. The term for the initial management Co-Chair position shall end on December 31, 2009. The term for the initial labor Co-Chair position shall end on December 31, 2010.
The responsibilities of the Co-Chairs shall be to:
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• Set the date, time and location of committee meetings
• Communicate agenda topics to members
• Facilitate discussions at meetings and solicit input from members for future topics
• Communicate meeting minutes to members
• Finalize agendas and minutes (including content and time limits)
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ARTICLE IV - TERMS OF OFFICE
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Terms for individual members are open ended and left to the discretion of labor and management respectively.
The AFSCME's business agent and DPS's Labor Relations Manager are not subject to term limits.
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ARTICLE V - COMMITTEE MEETING
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In accordance with the applicable AFSCME agreement(s) the committee shall meet at least quarterly, or as mutually agreed.
The duration of the meetings will be two (2) hours, unless extended by consensus.
Special meetings shall be called by the co-chairs with the approval of at least two other representatives, one management and one labor.
Regular meetings of the LMC will be conducted in the following order:
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1. Call to order
2. Motions, if any, by members to amend the published agenda
3. Approval of the minutes of prior meeting(s)
4. Reports by standing committees
5. Special reports
6. Old business
7. New business
8. Other business
9. Topics for next meeting
10. Motion to adjourn
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ARTICLE VI - QUORUM
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A quorum means at least four members from labor and four members from management, including at least one co-chair.
Members should contact one of the co-chairs if they are unable to attend a meeting. It is the member’s responsibility to contact an alternate to attend the meeting in their absence.
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ARTICLE VII - COMMITTEE ACTIONS
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Resolution of issues by the LMC shall be by consensus. Consensus means a unanimous decision by all members in attendance at the meeting when the vote is taken.
The LMC is not a collective bargaining forum. However, the LMC recommendations may be forwarded to negotiators.
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ARTICLE VIII - COMMITTEE AGENDA
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The agenda shall be determined at the end of each LMC meeting by consensus.
The agenda and the minutes from the previous meeting will be distributed to all committee representatives including alternates one (1) week in advance by the co-chairs.
The co-chairs will finalize the agenda. Any additions to the agenda shall be routed to the co-chairs.
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ARTICLE IX - ASSESSMENT/FEEDBACK
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An assessment/feedback will be done once a year in December by the LMC. The Mission Statement will be reviewed at the time of the assessment/feedback. A special meeting may be called in order to complete the assessment/feedback and review the Mission Statement.
An assessment/feedback by the employees will also be done once a year in December each year. A sub-committee will be formed to make up the assessment/feedback form, distribute the form to the employees, review the responses, and prepare a final report for the LMC. The sub-committee shall be formed one (1) month prior to the assessment/feedback date.
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ARTICLE X - COMPENSATION
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Participation by members will be considered time worked.
Members shall lose no pay for attending Committee meetings, which are held during the employees scheduled work time (up to two hours maximum, unless mutually agreed otherwise). However, the Department of Public Safety shall have no obligation to reimburse employees for related expenses. The co-chairs may, by mutual agreement, cancel a meeting of the LMC. LMC meetings will usually be held on Public safety property unless the LMC agrees to other accommodations.
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ARTICLE XI - SUB-COMMITTEES
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Appointment of sub-committees shall be approved by consensus.
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ARTICLE XII - OUTSIDE PARTICIPATION/ OPEN SEAT POLICY
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The LMC may request participation from non-representatives. The Open Seat policy allows employees from additional employee units and others to sit in on LMC meetings to address concerns, provide input, and elicit feedback from the LMC.
The Open Seat will be available to groups through the following methods:
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1. at the invitation of the LMC.
2. at the request of interested parties.
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• Those persons should contact members of the LMC directly to request a meeting.
• The LMC requests that a maximum of two persons be in attendance at the scheduled meeting.
• Groups may be asked to participate in more than one meeting.
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Depending on the LMC’s Agenda, the Open Seat may or may not be utilized at every monthly meeting. The LMC, through consensus, will determine open seat participation. While the LMC encourages free and open discussion, the LMC, in keeping with its mission statement and goals, reserves the right to establish parameters for group discussion. The LMC may also suggest agenda items and topics or request specific talking points.
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ARTICLE XIII - AMENDMENTS TO BYLAWS
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Changes and amendments to these bylaws may be proposed at any meeting of the LMC and shall be approved by consensus.
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